AV-AMERICA offers adaptive and advanced virtual platforms for all your event requirements. We leverage green screens to ensure a polished production look, which is not possible with simple virtual backdrops. The complexity of design we can achieve with a green screen is unmatchable and our team guides you throughout the planning process of your entire virtual event.
We provide interactive live sessions, breakout rooms, demo rooms, virtual exhibitor booths, sponsor booths, group networking tables, one-on-one meetings, and more. We are your partners from start to finish for your next virtual meeting and event production in Orlando, including registration, production, and archiving for all your digital needs.
Virtual Meeting and Event Production
Virtual and hybrid event production offers several benefits, including time savings and cost efficiency. By opting for a virtual studio or virtual reality setup, organizers can eliminate the need for physical studio bookings, furniture arrangements, and heavy equipment transportation. Compared to traditional live studios, virtual sets are quicker to prepare and more budget-friendly, also contributing to a smaller carbon footprint.
For a successful virtual event, presenters simply require basic equipment such as a camera, microphone, lighting, and a green screen. AV-AMERICA supports clients by providing comprehensive virtual event kits, which include all necessary items along with an easy-to-set-up green chair backdrop, designed for optimal camera positioning. We also ensure hassle-free shipping to any location and manage all logistics.
Customization is a key feature of virtual studios, allowing the background to be tailored to match specific event themes or incorporate custom branding. Changes can be made at any point during the event, and participants from various locations can join in real time, sharing a unified backdrop. This flexibility facilitates the seamless integration of diverse media types into a cohesive audio visual production.
Virtual events also expand audience reach by enabling remote access and the use of personal devices, which enhances overall accessibility. Customizable content can be tailored to meet various industry-specific accessibility standards and language preferences, further broadening the event’s reach.
Custom Event Lounges
We value our ability to customize each detail of your virtual event to promote engagement with attendees, presenters, partners, and all those involved. Receive a high-level view of your entire event set-up in your event lounge. Insert your brand into a custom lounge environment and offer others the chance to showcase their exhibits or offer networking tables for an opportunity to connect. Our quality digital solutions incentivize your exhibitors and sponsors with valuable marketing opportunities, including special access features to live demo rooms, priority seating, and the ability to highlight product marketing videos.
Modular Booths and Exhibits
Our booths and exhibits are modular so you can arrange your virtual event in the best way possible for your individual needs. Organize your digital sponsorship opportunities based on user views to maximize revenue. Modular virtual booths can be equipped with various interactive features such as videos, live chats, and virtual reality experiences, enhancing attendee engagement and interaction.
Live Breakout Sessions
Segment your audiences for specific break-out rooms and networking opportunities based on shared interests or topics. Bring attendees together in one-on-one meetings of up to four people or schedule live demo rooms with exhibitors. Incorporate branded networking tables throughout your event sessions. We help you turn a live event experience into a fully virtual environment using advanced technology without compromising the features and conveniences offered to your audience.
Multi-Screen Usage
The multi-screen features of our platform enhance the user experience by offering attendees the ability to navigate the event floor while concurrently viewing live session videos. This functionality enables a comprehensive event lounge overview, from a bird’s-eye perspective down to zoomed-in details. Attendees can access the reception area for further event information or dynamically plan visits to exhibitor booths, which showcase custom branding concepts. Interaction with event staff for inquiries is facilitated, ensuring a seamless experience. Moreover, the integration of live events and social media feeds allows for real-time interaction between virtual and in-person participants, enriching the engagement throughout the event.
All the great features of a live event are captured on-screen during your virtual event, including main stage presentations, speaker sessions, one-on-one meetings, and break-out rooms for in-depth conversations.
Marketing Opportunities
Virtual event productions and virtual meetings offer your exhibitors and sponsors a chance to create connections by capitalizing on a unique marketing opportunity. You can brand aspects of your virtual event from networking tables to the modular pieces of both the sponsor and exhibitor booths. Explore options to brand screens, stages, content, videos, and more for that lasting impression.
Data and Analytics for Reporting
Easily analyze and assess the performance of your virtual event for measuring marketing objectives and ensuring smooth event planning in the future. We offer integrated analytics and reporting tools to ensure simplicity in gathering the information you need. It is important to look at the type of data available and customize what you require so it can benefit your event needs and tie back to how your organization measures success.
Custom Integrations
As part of reaching more prospects and keeping them engaged before, during, and after the event, there are many integrations that our virtual platforms offer. Based on the flow of your event and your virtual production needs, consider using one or more of the following digital integrations:
- Social Media Integration
- Polling and Voting
- Email Marketing
- Live Chat and Q&As
- Sponsorship Ads
- Push Notifications
Your Virtual Meeting Production Specialists
We offer state-of-the-art technology and 24/7 support to ensure all aspects of your virtual event production and meetings run smoothly. We can even help you project a hologram and showcase it as AI during your live event stream. From content management to event flow, we can assist with planning your next virtual event.
