Organizers must remain agile and responsive in all areas when planning and running events. They should be prepared to adapt to last-minute changes and oversee multiple aspects simultaneously, all while ensuring adequate staffing—a crucial element in effective event management.
One of the main challenges in event management is the need to dedicate time and resources to connecting with, hiring, and training production staff. Furthermore, a large part of event production requires specialized expertise in operating specific equipment. Finally, a certain number of personnel with the correct skill set must be on hand to execute such projects, making coordinating this process highly complex.
Event management software like LASSO helps event planners streamline the staff hiring and coordination process, while gaining total visibility into every facet of an event. The platform, created by event production professionals, is all-encompassing and helps to simplify core operational components like inventory planning, project management, and staffing while optimizing event outcomes. With LASSO, planets have an easier time meeting optimal staff levels in addition to properly allocating event equipment and resources.
Here’s how LASSO can help event planners achieve greater harmony in their event coordination:
Track Employee Skills
LASSO can track employee skills at a granular level, giving managers key insights into staff performance and areas for improvement. New employee skill sets can be easily entered into the system so managers can easily update and track new skills, which can inform other processes such as employee scheduling. This convenient training tracker and toolset can help event production companies optimize where labor is best allocated in the event, and the ability to keep acquired skill sets up-to-date ensures that managers never miss a beat when it comes to scheduling the right person for the job.
Streamlines Processes for Event Technicians
Event technicians can enjoy a streamlined process when it comes to reviewing and approving shift requests and staff availability with LASSO. Other critical processes like invoicing and billing reconciliation can also be viewed alongside staffing details in a centralized location, thus simplifying workflows and allowing for greater visibility.
Standalone Staffing & Project Management Tool
Highly integrated and tailored for labor and staffing tasks, LASSO can work both as a versatile platform and a standalone tool. Event planners can leverage a number of plug-and-play tools within the platform that allow event plans to be inserted into various templates, which can then be modified according to a project’s progress. No matter the size or complexity of an event, this tool yields greater insight and visibility to the planner team regarding event progress.
Access Knowledge from Prior Events
The ability to view historical data along with prior event knowledge can be immensely helpful for building relationships with venues, presenters, and other involved parties. For event planners, it can also help them replicate previous success at a particular event, as they have all the technician information they need to recreate the team.
Skills-Based Scheduling
Instead of manually sorting through different skill sets for labor coordination, LASSO helps labor coordinators assign and optimize labor resources much more efficiently. The platform offers filtering capabilities as well as historical data on employee performance and acquired skills, which, in turn, helps to allocate qualified staff for the job effectively.
Cost & Benefit Analysis Capabilities
Beyond its staffing and project management capabilities, LASSO can be used for budgeting purposes. It provides a comprehensive cost vs benefit analysis that yields an accurate budget for allocating technical labor. These numbers can also be used in the quoting process in addition to long-term planning for events that are larger in size or more complex to execute.
AV-AMERICA offers this versatile event management platform helping to transform how production teams plan and execute events of any scale. By streamlining operations while enhancing staff management, this tool can benefit everyone from clients and planners to the entire labor pool. The platform’s ability to continuously improve through functional logic further empowers its long list of capabilities, in turn driving even more value to users.
