Do you remember attending Annual General Meetings and voting using a ballot, or holding up your hand while the moderator squinted against the bright lights to count the number of hands raised? Gone are the days of manual voting and we now have the option to do virtual Annual General Meetings (AGMs). The concept came to light in the events industry mostly during the pandemic, but has now grown into a regular and evolving way to leverage technology to make key business decisions.
Security is a key factor to consider when any organization is doing a virtual AGM. The internal IT and network of the organization plays a role in how attendees participate, how data is tracked and most importantly; how accurate results are recorded. As AV experts, our team understands the demands of properly executing virtual AGMs. We work closely with clients and set up a custom virtual platform for their attendees to participate. We manage and track all data and guarantee a smooth calculation of results. This can be a collaboration with client platforms or is offered on our virtual platform. We also offer 24/7 technical support to ensure there are no delays or issues.
The voting is completed on Audience Response keypads or mobile devices. This allows for remote as well as in-person voting. The challenge is to ensure the correct attendee is voting for the category they are allowed to vote for. Our team offers tiered security options for clients for each of their attendees. The options include different levels of membership and durations of membership to unlock voting rights. We can also allow specific members to only view the live stream and chat, while others can view the livestream, chat and vote. Our secure process is thoroughly tested, re-tested and vetted with the client to ensure we upload the member list and assign unique passwords to each user. These different options, altogether, create the strongest security measure for virtual AGMs for our clients.
As technology further evolves, the demand for security rises as organizations, big or small, are subject to cyber-attacks and phishing scams. As such, we see clients integrate SSO (single sign-on) and Two-Factor Authentication into their internal security and log procedures. Our team of technical experts works to integrate our online voting tool with each client’s SSO. This is by no means a simple or easy process, however, we work diligently to build out a custom solution with a friendly user interface. This ensures our clients experience an easy-to-use platform to view live streams, vote and chat during their virtual AGMs.
With the right talent, training and relentless drive; our team of AV experts gets the job done. We spend months building, stress testing and delivering the live voting platform. We can support over 2,000+ attendees with individual passwords, voting rights, levels of membership, SSO integration and full pre-event and post-event support. This ensures a seamless user experience for everyone and a successful virtual AGM for our clients.
